Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It’s no accident that Atlas creates a better experience for infrastructure and environmental projects. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We’re just built to be better. We are a great company.
We are seeking an Branch Administrator to join our Highland, IN team! Come join us!
Job responsibilities include but are not limited to:
Provide administrative support for branch including invoicing, AP, AR, vendor and subcontractor approval, insurance certs, BST support for project administration, and other general project support as required.
Monitor and recognizing revenue and profitability on project related work.
Data entry and data entry supervision of vendor invoices, daily field staff production, new vendor and client set ups, miscellaneous cost entries.
Project Maintenance including setting up, invoicing, confirming budgets and contract adherence, maintaining accounting files.
Review/report status of accounts receivables and status of unbilled invoicing.
Willingness to work cooperatively with and assist professional and field staff to support daily needs.
Composing correspondence to assist Branch and Division Managers and provide informational notices to branch employees. Assist Project Managers with client requirements as requested.
Compile basic/routine financial reports for Management Team.
Address routine inquiries, and support daily office functions.
Work with Corporate HR department to ensure policies and procedures are followed. Assist in the new hire onboarding and termination processes. Maintain and update safety training system with current employee data.
Manage sensitive business communications, data, and other information with professionalism, confidentiality, and discretion, both internally with employees and externally.
Manage purchasing for office, project, and safety supplies.
Provide accounting support to include filing, copying, data entry and spreadsheet maintenance.
Marketing support, special projects and other tasks as required.
Minimum Requirements:
Bachelor's Degree preferred, preferably in accounting or related field.
3 or more years' professional experience preferred.
Any other degree is acceptable or 5 years of business administration experience.
Knowledge of consulting business, and experience with financial accounting systems preferred.
Deltek accounting system experience a positive.
Ability to maintain confidentiality.
Ability to work independently as well as collaboratively.
Exceptional organizational and multi-tasking skills
Good reasoning, mathematical, organizational, and customer service skills
Technical Requirements:
Individual must be well organized and able to manage multiple activities in a fast-paced consulting environment and work well with others.
Working knowledge of MS Word, Excel & Outlook is required.
Experience working with BST Financial System a plus.
Experience working in AutoCAD a plus.
Must be MS Office proficient, possess excellent communications and interpersonal Skills, and be able to work effectively with minimum supervision.
Other miscellaneous qualities:
Ability to travel (rarely), and less than 10% of the time.
The work is in office, not remote. Any remote work would be limited and would require approval of management team.
Position could be flex or part-time.
Proficient general office skills.
General office experience preferred.
Excellent customer service skills required.
Strong verbal and written communication skills required.
Who We Are:
We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry’s most exceptional people.
Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets.
With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.
Our Values:
Life: We enhance quality of life. We value people and safety above all else.
Heart: As our hallmarks, we act with compassion, empathy and respect.
Trust: We work together as partners, doing what we say with full accountability.
Mastery: Always striving for the highest quality, we ensure greatness inspires all our work.
Diversity, Equity & Inclusion are at the core of our purpose & values:
We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work. We believe in our heart-led approach and place a strong focus on conducting our business in an ethical, compassionate and respectful way. Through our Diversity, Equity & Inclusion Program, we seek to hire, develop, and promote a talented and diverse team of professionals nationwide. We believe in leveraging the power of our different backgrounds, beliefs, perspectives and capabilities to create value for our company and our communities. Our values of Life, Heart, Mastery and Trust are the principles by which we operate, the character of our people, and the culture of our organization. We’re Stronger Together.
Atlas EEOC Statement
Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf